Marketing / New Business Coordinator

Marketing / New Business Coordinator
Heintges Consulting Architects & Engineers P.C.
February 28, 2023
New York, New York
Job Type


Does talking about architecture excite you? Do you have a good eye for design?

Heintges New York is looking for a Marketing Coordinator with previous experience developing responses to RFQs and RFPs at an architecture or engineering firm.  The successful candidate enjoys working in-office, wearing many hats, and excels at written and graphic communication.


  • Develop creative, deadline-driven deliverables, often with a quick turnaround.
  • Assist with the preparation and formatting of statements of qualifications and proposals.
  • Think strategically to tailor materials to address RFQ and RFP requirements.
  • Effective, targeted writing.
  • Enter details from each proposal and ASR into firm’s database.  Track status for reporting at weekly meeting.  Update details in database when accepted.
  • Participate in weekly New Business Meeting, including preparation of agenda and associated materials.  Write and distribute minutes quickly.
  • Iterative in-person, phone, and video communication with stakeholders.
  • Coordinate the preparation of and revisions to staff resumes, project profiles, and other firm collateral.
  • Prepare slide decks for client and conference presentations.
  • Manage in-house photographic and archival materials.
  • Refresh project presentations to reflect level of completion since our projects take many years from concept through construction.
  • Interface with outside vendors for photographic and other materials.
  • Act as firm’s press liaison, coordinating responses to inquiries.
  • Develop bi-weekly LinkedIn posts.
  • Coordinate awards submissions.
  • Oversee updates and revisions to firm website.
  • Maintain quality standards and overall graphic identity of firm.
  • Manage annual update of contacts for external communications.
  • Understand that different needs can arise and embrace varying responsibilities.


  • Bachelor’s degree in Architecture, Art History, Visual Arts, Marketing, or Communications.
  • 3-5 years of relevant experience, preferably at an Architecture, Engineering, or Design firm.
  • Confidence in written and visual communication, with a strong graphic sense.
  • Ability to work calmly within regular, in-person business hours to meet deadlines, often on short notice.
  • Attention to detail with a penchant for clarity and accuracy.
  • Ability to parse through requests and prioritize challenging deadlines.
  • Flexible and energetic, with a sense of humor.
  • Passion for design excellence.
  • Awareness of and ability to connect with all levels of the organization, in NY and SF.
  • Openness to varying communication styles and responsive to feedback.
  • Experience with building consensus.
  • Ability to streamline organization of documents, resources, and data.
  • Strong experience with Adobe Creative Suite (emphasis on InDesign), Microsoft Office, and Photoshop.  Experience with Ajera is a plus.
  • Interest in exploring new digital tools.
  • Authorization to work in the U.S. is required.
  • COVID-19 vaccination and booster(s) are required.

At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. Our office culture embraces these values as the best way to nurture and develop technical expertise.

Direct support and personal mentorship by senior staff allow our employees to approach challenges with confidence. As a result, Heintges clients benefit not only from our deep knowledge and experience, but also our thoughtful approach to problem solving in difficult situations arising during design and construction.

Heintges is proud to be an equal opportunity employer and a women-owned business. We maintain a diverse staff of highly motivated individuals and provide all employees with competitive benefits and compensation package.

The annual salary range is $65,000 - $80,000.


Contact Information

Please submit a letter of interest and CV to: 

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